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Introduction

Machen Academy ("we," "us," or "our") is committed to protecting the privacy of students, families, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our academy.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Fill out enrollment inquiries or contact forms
• Register for programs or events
• Communicate with us via phone, email, or in person
• Participate in surveys or provide feedback

This information may include:

• Names (student and parent/guardian)
• Contact information (address, phone number, email)
• Student age and grade level
• Educational background and interests
• Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Pages visited and time spent on pages
• Referring website addresses

How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide information about our programs
• Process enrollment applications and registrations
• Communicate with families about academy activities, schedules, and updates
• Improve our programs, services, and website
• Comply with legal obligations
• Send newsletters and promotional materials (with your consent)

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party vendors who assist us in operating our website, conducting our business, or servicing you (e.g., form processing services, email platforms)
• Legal Requirements: When required by law, court order, or government regulation
• Protection: When we believe disclosure is necessary to protect our rights, your safety, or the safety of others
• With Your Consent: When you have given us explicit permission to share your information

Children's Privacy

Machen Academy serves students K-12, including children under the age of 13. We take special care to protect the privacy of minors:

• We collect personal information about students only from parents or legal guardians
• We do not knowingly collect information directly from children under 13 without parental consent
• Parents have the right to review, update, or delete their child's information
• We comply with the Children's Online Privacy Protection Act (COPPA)

Educational Records

Student educational records are protected under the Family Educational Rights and Privacy Act (FERPA). Parents and eligible students have the right to:

• Inspect and review educational records
• Request amendments to records they believe are inaccurate
• Consent to disclosures of personally identifiable information
• File complaints with the U.S. Department of Education

Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Secure data transmission (SSL/TLS encryption)
• Limited access to personal information on a need-to-know basis
• Regular security assessments and updates
• Secure storage of physical and electronic records

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any third-party sites you visit.

Your Rights and Choices

You have the right to:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Opt-Out: Unsubscribe from marketing communications at any time
• Portability: Request a copy of your information in a portable format

To exercise any of these rights, please contact us at (202) 350-9182 or visit our academy at 7950 Hwy 72 W Suite C, Madison, AL 35758.

California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, sold, or disclosed, and the right to opt-out of the sale of personal information. We do not sell personal information.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Student records are retained in accordance with state education requirements.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on our website with an updated "Last Updated" date. Your continued use of our services after such modifications constitutes your acknowledgment and acceptance of the updated policy.

Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

Machen Academy
7950 Hwy 72 W Suite C
Madison, AL 35758
Phone: (202) 350-9182

© 2026 Machen Academy. All rights reserved.